Health and Safety Policy

To meet our obligations under the Health & Safety @ Work Act (HASAWA) and the Management of H&S @
Work Regulations (MHSWR), as an organisation, Southern Maritime Services Ltd (SMS) is committed to ensuring
the health, safety and welfare of all of its employees, and it will, so far as is reasonably practicable, establish
procedures and systems necessary to implement this commitment and to comply with its statutory obligations
on health and safety.

It is the responsibility of Management to ensure each employee is suitably briefed so they can familiarise
themselves and comply with relevant procedures and systems on health and safety.

While SMS will take all reasonable steps to ensure the health and safety of its employees, health and safety at
work is also the responsibility of the employees themselves. It is the duty of each person to take reasonable
care of their own and other people’s health, safety and welfare and to report any situation which may pose a
serious or imminent threat to the well being of themselves or of any other person.

If any employee is unsure how to perform a certain task or feels it would be dangerous to perform a specific
task or use specific equipment, then it is their duty to report this as soon as possible to their line manager, to
their health and safety representative or to the HSQE Manager. If this does not address the situation, they may
invoke the formal grievance procedure.

Disciplinary action may be taken against any employee who violates health and safety rules and procedures or
who fails to perform their duties under health and safety legislation. Depending on the seriousness of the
offence, it may amount to potential gross misconduct rendering the employee liable to summary dismissal.
We will provide and maintain a healthy and safe working environment with the objective of preventing or
minimising the number of instances of occupational accidents and illnesses.

We will pay particular attention to:
• maintaining the workplace in a safe condition and providing adequate facilities and arrangements for
welfare at work
• providing a safe means of access to and egress from the respective workplaces
• the provision and maintenance of equipment and systems of work that are safe
• arrangements for ensuring safety to health in connection with the use, handling, storage and transport of
articles
• the provision of such information, instructions, training and supervision as is necessary to ensure the health
and safety at work of its employees and other persons.
We also recognize our duty to protect the health and safety of all ‘passengers’ with whom we interface or other
dock employees, including contractors and agency workers, as well as any members of the public who might be
affected by our work operations.

Organisation
The Board of IPH/SMS has overall responsibility for health and safety in the organisation.
The HSQE Manager – Alan Phillips, is the designated facilitator and has responsibility for overseeing,
implementing and monitoring health and safety procedures and for reporting back to the Board on health and
safety matters.

He will, in-conjunction with Senior Management also conduct regular inspections of the workplace, and ensure
that respective departments are maintaining required safety records and investigating and reporting on anyaccidents at work.

Training
Safety training is an integral part of an effective health and safety programme. It is essential that every
employee is trained to perform their job safely. Consequently ALL employees will be trained via both formal and
informal means in safe working practices and procedures. Training will include instruction on the safe use of any
equipment provided.

Other relevant / supporting ‘topic specific’ policies
Supporting this high-level of health and safety policy, we also have a series of topic specific sub-policies. For details, please refer to
the Sign Post document H&S 102.1

Tools and equipment
• SMS owned or any hired in machinery, tools and equipment are only to be used by qualified and authorised
personnel
• It is the responsibility of all employees to ensure that any tools or equipment they use are in a good and safe
condition. Any tools or equipment which are defective must be reported
• Employees are prohibited from using any tool or piece of equipment for any purpose other than its intended
purpose.

Manual handling ~ This is a MAJOR element of our business
• Lifting and moving should always be done by mechanical devices rather than manual handling wherever
reasonably practicable. The equipment used should be appropriate for the task at hand. Where ‘manual’
handling cannot be avoided:
• The route over which the load is to be lifted should be inspected to ensure it is free of obstructions
• Employees should not attempt to lift or move a load which is too heavy to manage comfortably. Employees
should ask for assistance if there is any danger of strain
• When lifting an object off the ground, employees should assume a squatting position, keeping the back
straight. The load should be lifted by straightening the knees, not the back.

Summary = General safety rules
• All employees should be aware of and adhere to SMS rules and procedures on health and safety where ever
practical
• All employees must immediately report any unsafe working practices or conditions. Horseplay, practical
joking, running in the workplace, misuse of equipment or any other acts which might jeopardise the health
and safety of any other person are forbidden
• Any person whose levels of alertness are reduced due to illness or fatigue will not be allowed to work if this
might jeopardise the health and safety of any person
• Employees must not adjust, move or otherwise tamper with any equipment or machinery in a manner not
within the scope of their job duties
• No employee should undertake a task which appears to be unsafe
• No employee should undertake a task until they have received adequate safety instruction and they are
authorised to perform it
• All injuries and any near miss incidents must be reported.
• Work should be well-planned to avoid injuries in any aspect of handling or whilst using related equipment
• Suitable clothing and footwear must be worn at all times. Personal protective equipment must be worn
where appropriate.